Mgr. Filip Šimko, PhD.
filip.simko@upjs.sk
+421 55 234 1146
Erasmus+ Students,
Welcome!
We’re thrilled to welcome you as an Erasmus+ incoming student.
This website is your comprehensive guide to the application process, designed to make your transition as smooth as possible. Here, you’ll find everything you need to know about required documents, and important deadlines, ensuring you can focus on the exciting adventure ahead.
Should you have any questions, feel free to contact us!
Nomination
Study stays are possible only within limits of Inter-Institutional Agreements (IIA) and after an official nomination by your university (please, contact the International Relations Office at your university.) You can also refer to our List of Partner Universities. The nominations are to be sent to the contact person specified at this website.
After your nomination or traineeship has been accepted, you will receive an information email and the Letter of Acceptance from the contact person.
UPJŠ welcomes and offers assistance to students with special needs. Please, inform the contact person during the application procedure since our options are conditioned by the state and university regulations and possibilities.
First semester (Sep – Feb) deadlines:
Nominations: 15 May
Documents: 15 June
Second semester (Feb – Jun) deadlines:
Nominations: 15 November
Documents: 30 November
What’s next?
Congratulations!
Your nomination has been accepted and you can start with the application procedure.
Learning Agreement
First of all, you need to prepare your Learning Agrement in cooperation with your home coordinator and the academic coordinator at our university.
Learning Agreement is a basic contract formed by a collaborative effort between the student, the home university and the host university.
Learning Agreement contains a list of courses, which the student is expected to complete during their stay at the host university.
Please, always refer to our Course Catalogue for Incoming Students when choosing the courses for your Learning Agreement.
Online Application Form
Apart from the Learning Agreement you are required to submit our Online Application Form, based on which you will be registered in our Academic Information System. You can also apply for accommodation via the form. You will receive the link to the Online Application Form via email from the Contact Person.
Do not forget to attach a Language Certificate to the form!
Your time is up!
The deadline for both Learning Agreement and the Online Application Form is June 15 (first semester) or November 30 (second semester).
Please, do not get ISIC from other providers prior to your mobility. The card has to be issued by Pavol Jozef Šafárik University in Košice in order for you to gain access to university facilities and services, and to be eligible for disocunt public transport or zero-fare train transport in Slovakia.
Academic Information System and ISIC
Approximately a month before the beginning of your mobility (depending on the circumstances), you will receive an email with your login details to our Academic Information System (AiS) accompanied by instructions on finishing your registration.
All students need to have an ISIC issued by our university.
Student email and WiFi
A few days after finishing your registration in AiS, you will receive a message in AiS with the login detail to your new UPJŠ email account.
After activating your email account, you will be able to set up access to the Eduroam WiFi at our university.
More information is available at our One.Point website.
Please, inform the Contact Person specified above about the exact date of your arrival.
That’s it!
All that remains now is for you to arrive safe and sound to our university.
We recommend you going through our Survival Guide for Mobility Participants and our One.Point website. The website will provide you with important infomration on transport, accommodation, entry and stay obligations, healthcare etc.
Do not forget to get in touch with Erasmus Student Network Kosice (ESN Kosice) who will provide you with a buddy!
Learning Agreement
Learning Agreement is a basic contract formed by a collaborative effort between the student, the home university and the host university.Learning Agreement contains a list of courses, which the student is expected to complete during their stay at the host university.
Please, always refer to the Course Catalogue for incoming students and consult your choice of courses with our coordinator at the level of the receiving faculty, institute, or department.
You are free to choose whatever courses as long as the majority of them is taught at the receiving faculty, institute, or department. We do not recommend choosing courses from more than one extra department, institute or faculty due to potential schedule collisions.
We accept both Online Learning Agreements (OLA), and regular “paper” Learning Agreements (LA).
After delivering the OLA/LA to our university, we can either accept it, or, in case there are errors, return it with comments to you for amending.
| Receiving University | P. J. Safarik University in Kosice |
| Receiving Faculty / Department | Please, check your Letter of Acceptance |
| Erasmus code | SK KOSICE02 |
| Address | Srobarova 2, 041 80 Kosice |
| Country | Slovakia |
| Contact person name; email; phone | Filip Šimko; filip.simko@upjs.sk; +421 55 234 1146 |
| Responsible person name; email; phone | Mária Vasiľová; maria.vasilova@upjs.sk; +421 55 234 1159 |
| Coordinator at the receiving faculty, department, or institute | Please, check the information email. |
Online Learning Agreement (OLA)
If your home university joined the Erasmus Without Paper (EWP) network, you can prepare the OLA on the platform used at your home university. After the OLA has been filled in and signed online by you and the responsible person at your home university, it will be automatically delivered to us.
Regular Learning Agreement (LA)
We also accept a regular “paper” form of the Learning Agreement. In this case, please, prepare the Learning Agreement, sign it , have it signed by the responsible person at your home university and send it to the contact person at our university via email.
We accept all templates of Learning Agreements as long as the document includes all the information specified in the official template issued by the European Commission.
Online Application Form
The Online Application Form serves as the basis for your registration in our Academic Information System (AiS). For that reason, we kindly ask you to ensure utmost accuracy of the provided information. The form can be submitted only once.
Please, do not forget to attach a Language Certificate to the form, and, in case of intra-EU mobility of third-country nationals, other required documents (i.e. passport, residence card, proof of financial coverage in English and in Slovak language).
No other documents are required unless specified otherwise by the contact person.
Language Requirements
The minimum required level of English or Slovak language proficiency is B1 or B2 (CEFR) depending on the receiving department, institute, or faculty. Information about the recommended language skills is available in the Erasmus+ Inter-institutional agreement signed between your home university and our university (in case you have any doubts or questions, please contact us).
We accept all Language Certificates and other documents prooving your language proficiency. If you do not have a Language Certificate, and your university has not provided you with any document, please, fill out our Language Proficiency Form in cooperation with your home coordinator or other responsible person.
Native speakers of Slovak or Czech who want to study courses in Slovak language do not need to submit a language certificate.
After Arrival
At the beginning of each semester, the International Relations and Internationalisation Office organizes an introductory meeting for incoming Erasmus+ students. The meeting usually takes place on the first day of the semester but you will receive an invitation via email which will specify exact time, date, and place.
During the meeting, you will receive your new ISIC card.
NOTE: The official beginning of your Erasmus date aligns with the first day that you are required at our university (i.e. the beginning of the semester, unless you arrive later).
Before Departure
After you have finished your exams, please, ask the coordinator at faculty, institute, or department to prepare the Transcript of Records. If needed, please, send the pre-filled Certificate of Attendance from your university to the Contact Person via email who will confirm it.
The Contact Person will send the scanned versions of the confirmed Transcript of Records and the Certificate of Attendance to your home coordinator after the end your mobility. If your home coordinator deems it necessary, the documents will be also send via regular mail.
NOTE: The official end of your Erasmus date cannot be later than the last day of your physical presence in Košice, and it cannot be later then 2 weeks from your last exam.
University Library
Please, make sure that you return all borrowed books and pay any potential debts at the University Library (the Contact Person will check it with the Library employees).
Required for final documentation
Dormitory
If you were accommodated at Pražská 2 or Medická dormitories, we kindly ask you to pay any remaining fees or potential debts.
Required for final documentation
Survey
We sincerely appreciate your feedback as it allows us to identify shortcomings and improve our services. The survey is completely anonymous.
Bank account
If you have opened a bank account in Slovakia, please, do not forget to close it before departure (you really wanna avoid the headache of closing it from your home country).
Public Health Insurance
If you have arranged the free of charge public health insurance, you are obliged to inform the insurance company about your departure.
Date of Departure
Please, inform the Contact Person about the exact date of your physical departure from Košice as soon as you know it.
Required for final documentation
